Business Writing Essentials
Many people believe they need to use many words to make their writing look professional. This is backwards. At work, time is money, so we should make our writing concise. One way to make it concise is to remove the superfluous words we are accustomed to using when we talk:
(1) Remove repetitive parts of pairs:
salesperson verified that orders were and every accurate. true and
Keep the word that you think is most appropriate to the sentence.
any and all
one and only
first and foremost
over and done
various and sundry
hope and trust
(2) Remove categories when they are already implied:
My desk will be neat
if the computers are small in appearance . in size
in number coarse of a texture
in degree cheap of quality confused in a state
(3) Remove modifiers that are already implied by the meaning of the word they modify:
If we continue
, the on result could be a end tragedy. terrible
The following story is full of unnecessary modifiers:
We stayed late
to help Lee assemble the report.
Working as a team was in order preferable to burdening him.
Of course, better more planning could have helped.
But we figured advance cooperation was the way to go.
We all knew the joint circumstances were difficult.
There were surrounding differences in format and style.
Grammar gaffs various remain a problem.
And we weren't sure continue to whether the graphs were done.
There was always the as to opportunity for disaster.
But we were confident the potential outcome would be good.
However, we didn't anticipate
data file problems.
We worked hard to merge in advance the spreadsheets.
The data was needed for together validating results.
Readers need to have the purpose of supporting facts.
We provided them adequate at hand background data.
This extra effort prolonged enough our work.
Next time we will plan the duration of to order pizza.
It was obvious that each ahead worker was hungry.
In the end, there was consensus individual about the report.
When we cooperate of opinion like this, we succeed.
Course: Business Writing Essentials